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Creating an effective project status report is really very important to know about the progress of any project. These things can be very much helpful in creating a best project report. We are sharing these 18+ Free Project Status Report Templates to help you quickly draft and print your very own Status Report easily.

Information and data revealed in the report can also help management distinguish the strengths and weaknesses of the company to alter its policies for betterment in years to come. Financial report template can be downloaded here on this page by hitting the download link shown below. Downloadable Financial Report Templates And Formats.

The Project Status Report is really very important for communicating the status of any project. This report is basically used as a tool for the managers of the projects to inform them about the progress of that project, its raise issues and the request assistance also if needed. The recipients who get this report should always read it immediately so that they can take any action if needed on time and on budget as well. The Project Status Report is usually distributed to all the members of the team, the sponsors and the stakeholders as well. Sometimes these project reports are made on a weekly basis and sometimes on a biweekly basis, totally depends on the need of the project. Usually these project reports are used by the project managers. These reports provide each and every detailed information on the finances and the milestones of the project.

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Preparing Project Status Report

Making the best Project Status Report is one of the toughest tasks to do as it requires a lot of efforts and hard work of the person creating that report. Anybody making the project report must keep the objectives of an effective project status reporting. Its objectives include:

• How to improve communication of information of the project within and across the organization.
• Making it sure that the stakeholders receive all such information that is important.
• Improving the organizational support for the project.
• Making the process of gathering and disseminating more simple.
• Communicating with all the key messages about the progress of the project.

Free Project Status Report Templates

Here is preview of a Free Sample Project Status Report Template created using MS Word,

Here is download link for this Project Status Report Template,

When you need a formal Status Report Format to quickly prepare official Project Status to your management comprehensively. Following Report Template in MS Word can assist you in this very task. You can see all the standard and professional elements that one such report desires, is already there. You just need to replace the text with your own to come up with your very own Project Status Report.

Download this Project Status Report Template 02 from the link bellow.

Quarterly Status Report Template.

Following is a Quarterly Status Report for your Project or Business Venture. Such MS Word Template is an idea choice if you have lots of data and figures to present to your management. This will provide you an excellent platform to promote your efforts and importance of current situation. Here is its preview,

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Download this Project Status Report Template 03 from the link bellow.

If you are on the go and need a quick and concise Project Status Report Template, then here is one such for your assistance.

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Download this Project Status Report Template 04 by clicking the button bellow.

Weekly Status Report Template

Here is another short but comprehensive Weekly Status Report Template in MS Word format to assist you quickly.

Download this Project Status Report Template 05 from the link bellow.

Project Status Detailed Report Template

If you prefer to prepare a more detailed report for official use, then checkout the following Project Status Detailed Report Template in MS Word format.

Download this Project Status Report Template 06 by clicking the button bellow.

Project Status Summary Report Template

A Project Status Summary allows senior management to quickly assess current Project Status and gather all the necessary facts & figures to take important decisions. Hence, following MS Word Template will help you in preparing one such short Status Summary Report quickly.

Here is download link for this Project Status Report Template 07,

Total Project Status Template

If you are looking for a complete status on adhoc basis in order to come up with possible future of this project, here is one such report template for your assistance.

Download this Project Status Report Template 08 from the link bellow.

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Management Perspective:

From the management perspective point of view, if the project is important, the owner or the boss of the company would always be pressed hard for keeping the superiors informed about every progress of that project. Effective project status reporting means that the managers are informed fully time to time about the progress health of the project and also about its overall directions. The information about the project must be passed on to the boss on a regular basis so that there would be less chances of any mistake.

Even when it comes to the less important projects, the effective project status reporting saves the time of the person working on the report as well as the time of the boss and helps in determining what kind of progress has been made in that report. The excellent project status report always creates clarity and removes the confusion.

Duty of the Manager:

The job of the manager working on the report is to move the cloud of information and put it down into its basic elements and after that, it is also the duty of the manager to present them. The presentation should be effective enough so that the work of hundred hours can be understood within a minute after reading the project status report. For writing an excellent report of the project, the manager must understand the following things:

• All the three components of the status.
• What kind of key idea is needed by the project management.
• And how to write the brief details about the project.

Related Word Templates:

Business reports are a key tool in translating complex information into easy-to-understand, visual communication. In this article, you’ll find a roundup of the top business report templates to make use of your data.

Translate your data into business results instantly with any of the nine free, comprehensive business report templates below, including a simple business report template, a sales and marketing plan template, and a KPI business dashboard template, as well as best practices for writing business reports.

Business Report Template

This simple business report template provides you with an annual perspective on your company’s finances. Enter monthly data, and gain quarterly and annual insights into the fiscal health of your business. This uniquely customizable business report template comes with two tabs: one with sample, overwritable figures, and one with a blank tab for you to start from scratch. Use this template as a monthly, quarterly, or yearly balance sheet to gain insight on your financial position and see how close you are to reaching your financial objectives.

To learn more about this process and to find additional resources, read “Free End of Year Report Templates.”

Download Annual Business Report Template

Excel | Smartsheet

Business Plan Template

Jumpstart your business with this easy-to-use template that doubles as a project plan for new businesses. This customizable business report template requires you to define four primary stages of your proposed business plan — self-assessment, opportunities, potential risk evaluation, and market climate — to ensure that you hit your marks. Use this template to visualize — and specify — the planning process in order to attain your business goals.

To learn more about this process and to find additional resources, read “Free Strategic Planning Templates.”

Download Business Plan Template

Excel | Smartsheet

Business Project Report Template

Designed with successful business-related projects in mind, this business report template gives you the ability to factor in all pertinent details associated with a mission-critical project. The easy-to-use sections will help ensure that your project is on track — from an executive summary to a SWOT analysis, as well as any relevant appendices you might need to include.

To learn more about this process and to find additional resources, read “All about Project Status Reports.”

Download Business Project Report Template

Word | Google Docs

Sales and Marketing Plan Template

This sales and marketing plan template is designed for companies that want to visualize and implement strategic aims around sales goals and marketing activities. Using this template, stakeholders can quickly review each stage of the plan, determine its feasibility, and work with others to bring it closer to market. This template is organized around columns for sales-related activities and rows for marketing efforts. As a result, each cell in this template intersects between the two and can help you in determining a sound marketing strategy.

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To learn more about this process and to find additional resources, read “The Definitive Guide to Strategic Marketing Planning.”

Download Sales & Marketing Plan Template

Excel | Smartsheet

Business Budget Template

This business budget template will help you track your company’s expenses and develop a balanced budget. Simply enter all budget-related details for your current goods and services (your “operating costs”) to immediately see if you’re under or over budget in a particular area. Use this template to gain fast insight into your assets and liabilities, and see how profitable — or close to profitable — your company actually is.

To learn more about this process and to find additional resources, read “Free Startup Plan, Budget & Cost Templates.”

Download Business Budget Template

Download Formatting A Report Template Free

Excel | Smartsheet

Business Plan Executive Summary Template

A business plan executive summary presents stakeholders with a broad-strokes preview of what is usually included in a more detailed business plan report. In short, it provides them with the essence of your business plan. After reading the summary, readers should understand your business plan’s mission, end goals, and all details in between. This template provides space to include your company’s mission and vision, a description of products and services, value proposition, market analysis, financials, and more.

To learn more about this process and to find additional resources, read ”The Benefits of a Strong Executive Summary.”

Download Business Plan Executive Summary Template

Excel | Word | PDF | Smartsheet

KPI Business Dashboard Template

Key performance indicators (KPIs) help you measure effectiveness and determine how close you are to achieving your objectives. This KPI business dashboard template gives you an at-a-glance view of your business’s financials, so that you can gauge the success of your business. This visually rich dashboard template gives you quick and easy insight into your company’s fiscal health with sections for budget, revenue, profit margin, and debt-to-equity ratio.

To learn more about this process and to find additional resources, read “All About KPI Dashboards.”

Simple Business Case Template

A business case can provide you with an on-the-spot cost benefit analysis (CBA), show you the risks to assess prior to greenlighting a project, and help you understand why to choose a particular strategy. This simple business case template provides sections for project reasons, options, benefits, costs, risks, schedule details, assessments, and your final recommendation. Ultimately, it helps ensure that your business case is strategically sound.

To learn more about this process and to find additional resources, read “How to Write a Business Case.”

Financial Dashboard Template

Use this comprehensive financial dashboard template for a visual representation of data and to get the big picture on your company’s financials. If your statistics are lagging, then this financial dashboard template is a dynamic call to action for your team. Gain instant overviews of your company’s finances with this visually rich, reusable template.

To learn more about this process and to find additional resources, read “Design a Data Dashboard.”

Common Elements in a Business Report

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Below is a list of some key elements typically included in a business report:

• Executive Summary: Include an overview of your project that addresses brief business background, project objectives, risks and issues, progress, outcomes, and customer profile details.
• Financial Evaluation: Enter investment expenditure and methods, expected productivity, and projected financial ranking information.
• Key Project Activities: List project-specific activities required for a winning project.
• Market Analysis: Provide a market description, pricing structure, your target audience, and other market analysis-related details.
• Marketing Assessment: Detail price, product, place, and promotion specifics for the project.
• Operational Planning: Specify business models, along with your financial plan, management, and business structures (as are relevant to the project in question).
• SWOT Analysis: A SWOT analysis identifies strengths, weaknesses, opportunities, and threats — both internal and external — related to your project.

How to Write a Business Report: Best Practices

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In many cases, your roadmap to a successful business is contingent upon the effectiveness of your business reports.

No two business report types are completely alike, but how do you ensure that you’re optimizing all of these communications in order to maximize results? You may be reporting on your sales growth, presenting a business plan or budget, showing market research, or giving a presentation on quarterly figures. These require different business report template types, but you can apply some general best practices to most business report template types.

Below, you’ll find our list of critical best practices when working with business reports:

• Visually Represent Data: Charts and graphics not only help tell a story — they help people track metrics, detect trends, and determine growth at a glance.
• “Always Be Branding”: Your business report is not just a planning document — it is reflective of your company’s brand. Incorporate your company’s logo, and alter any template colors to match your company’s.
• “Always Be Learning”: With your business reports, you’re building an archive of research into what did and did not work. Business reports are easy ways to encapsulate data, projects, proposals, and plans, and you can always return to them as a research platform when planning your next initiative.
• Summarize and Condense: The most important thing that business reports should provide is clarity. Luckily, business reports are an easy way to visually depict data and streamline information into an easy-to-digest format. Always keep in mind the most concise way to communicate an idea more simply, directly, and effectively.

If you follow these best practices, you’ll have a captivating business report that stakeholders can easily understand — and inspire them to take action.

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